Deadlines & Upcoming Dates
|April 26||Deadline to correct/edit title, abstract, and author list|
|April 26||Deadline to alert organizers of time/date restrictions in scheduling posters|
|May 4||Initial scheduling assignments sent|
|May 17||Presenter response to scheduling assignment deadline|
|May 24||Final Session assignment announced|
|June 1||Deadline to register for conference to hold speaking slot|
|June 14||Whova conference platform will open to all registered participants|
|June 28||Prerecorded poster teaser recordings and slides should be submitted by 9 am EDT (New York)|
|July 7||Poster Sessions will be held on Wednesday, July 7|
A: You may update your entry here. You will need your OpenConf ID number and the password set by your corresponding author.
Many authors submitted abstracts as pdfs only, with figures and special formatting. In order to have an abstract associated with your talk in the conference platform, you will need to have a brief, text only abstract.
Your abstract may be as much as 500 words long, but we encourage you to be more succinct (200-300) and write in the form you might use in a journal article in your field. You will have an opportunity to upload a file to the Whova platform at a later date (slides, a pdf, or an image).
Please take a moment to review your author order, presenter designation, and your title for accuracy. Please recall that a presenter is limited to two talks in the main conference: one oral contribution OR lightning talk and one poster presentation. If you have a presenter who is still listed as presenter for more than two contributions, please designate another speaker to the conference or withdraw the additional submissions.
A: The abstract field for the Whova platform is text-only. We recommend you do not include complex formulas and images are not allowed. You will have an opportunity later to upload an additional file in the Whova platform.
A: Good question! We have committed to working with authors in all time zones to find slot that is within waking hours for their time zone and sent out a reques in April to all presenting authors to get a list of scheduling conflicts. Eighty percent of our poster presenters responded, and all indicated they will available at some point on Wednesday, July 7. So, we will have three poster sessions on those days.
A: Poster sessions will be comprised of an hour-long virtual session in which attendees can join in and speak directly to presenters. Speakers will be expected to be online during their entire assiged hour-long session to answer questions.
A: Think of the recording for your poster session as a "elevator speech" version of your talk, that gets people interested. In addition, by having a short presentation and slides published, you will make it possible for attendees who cannot attend your session in person because of time differences to engage with your work and leave you comments. Finally, unlike all other contributions in the conference, your poster presentation will not be recorded and available for participants to watch asynchronously.
A: Yes! Especially if you have prerecorded, authors both being present for a poster session is no problem. However, each presenting author must be registered to the conference in order to be listed as a presenting author. And keep in mind, at least one presenting author MUST be registered by June 1 in order for the poster to remain in the program.
A: You will be able to upload your video and your slides directly to Whova as soon as the conference platform open. We will open it no later than June 14, two weeks before your submission deadline.
A: Yes. By June 7, we will send you some examples and templates to help guide your poster preparation. You do not have to use them, but we hope you will find them helpful.
A: It appears some university spam/junk filters are blocking emails from the OpenConf system and others from indiana.edu accounts. Most of the information in that more detailed email is in this FAQ, but in the interest of making sure all have access, we haved posted all author instructions and correspondence as an archive on this site and we will make sure any future emails are also archived. Please feel free to reach out to us using this form for fastest response.
A: All posters that are uploaded into Whova by June 28 will be eligible for consideration. No additional application is needed. You can decline to be considered if you wish.
A: You can always email us at email@example.com.
You may talk to someone directly through posted conference office hours. Once the conference starts, we will have posted staffed info desk hours, where you can chat live with a conference staffer or jump online to a Zoom help desk and speak to a staffer directly.
A: You will have two different sets of materials to prepare: a poster or slide set you can display in your poster session, and a a 2-3 minute recording to summarize your work.
Layout and Design of your Poster
Tips for a a good poster talk
Check your video recording setup